HR Software Proposal
Precision in Every Paycheck.
Innovative
HR System
A fully customised employee timesheet, attendance & payroll management platform — built for multi-branch organisations with geo-verified clock-in and real-time oversight.
Innovative HR is a bespoke web-based system managing employee attendance, timesheets, and payroll across multiple branches. Built on PHP & MySQL with a responsive Bootstrap frontend, it works on any device. The system uses geo-location verified clock-in — staff can only log attendance when physically at their assigned location.
3
Dashboards
4
Daily Actions
60
Mo. Support
⚙️ PHP Backend
🗄️ MySQL Database
🖥️ UNIX Web Server
📱 Bootstrap Responsive UI
📍 Geo-Location Verified
📄 PDF Timesheet Export
1
OverviewSystem Concept & Architecture
Multi-Branch Setup
- Add unlimited branch locations with GPS coordinates (latitude & longitude)
- Assign staff members to specific branches via the Super Admin panel
- Each branch operates independently within the same centralised system
Geo-Location Verification
- Staff login triggers a location check against stored branch coordinates
- Access is only granted if password is correct and location matches
- Unauthorised access attempts are blocked with a clear alert message
- Regional & Training Managers get an extended permitted radius
Three-Tier Access
- Staff / Employee — personal attendance and timesheet access
- Store Manager / Head Teacher — branch-level staff oversight
- Owner / Super Admin — full control across all branches
2
Dashboard OneStaff & Employee Dashboard
Daily Actions — Attendance Tracking
- Clock-In — once inside allowed branch premises, staff log in and press Clock-In to begin their shift
- Start Break — when taking lunch or any other break, staff press Start Break to pause working time
- Return Break — on returning to work, staff press Return Break so the system resumes tracking
- Clock-Out — at end of shift, staff Clock-Out before leaving; total work hours are saved automatically
Activity Log
- Every action is timestamped and recorded automatically
- Full day-by-day activity log maintained per employee
- Staff can view their own current day’s complete timeline
Staff Reports
- Employment Information summary
- Timesheet Summary by date range
- Hourly Rate & Salary breakdown
- Leaves & Absences history
- Miscellaneous reports & search
Fully Functional & Tested Screens
All screens in this proposal are live, working screens — not mockups. The system has been in active development for 3 months and is ready for a demo session. Modifications and enhancements are welcomed after feedback.
3
Dashboard TwoStore Manager / Head Teacher Dashboard
Staff Overview
- See all employees of the assigned branch with live current status
- View last action and timestamp for every staff member
- Know instantly who is clocked in, on break, or clocked out
Leave & Absence Management
- Mark any staff member as On Leave or Absent from the dashboard
- Update employee contact details — address, email, phone
- Set staff status to Active or Blocked — only Active accounts can log in
Timesheet Generation
- Generate timesheets for any individual staff member on demand
- Select any date range — weekly, monthly, or custom period
- Auto-calculates: hours worked × hourly rate = salary amount
- Day-by-day breakdown with full clock-in / break / clock-out detail
“Store Managers can see the last status of any staff member at any moment — whether clocked out, on break, or actively working — with the exact timestamp of their last recorded action.”
Innovative HR — Manager Dashboard Feature4
Dashboard ThreeOwner / Super Admin Dashboard
Full Organisational Control
- Manage all employees across every branch from one unified dashboard
- Live counters: Total Branches, Total Employees, Active, Blocked, Clocked-In, On Leave, On Break, Absent
- Broadcast HR notifications visible on all employee dashboards simultaneously
- Assign and manage all user IDs and login credentials organisation-wide
Branch & Employee Management
- Add new branches with GPS coordinates for geo-verification
- Add employees and assign them to specific branches
- Set individual hourly rates per staff member
- Manage all leave types across the organisation
Payroll & Timesheets
- Generate timesheets for an individual, a branch, or all branches at once
- View full activity logs across the entire organisation
- Export timesheets as PDF with authorised signature line
- Overtime and holiday hour calculations included
Timesheet Reports — Weekly, Monthly or Custom
Each timesheet includes: employee name, ID, store location, date range, day-by-day status, clock-in time, break period, clock-out time, hours worked, hourly rate, and total salary — all exportable as a branded PDF with authorised signatures.
5
Special FeatureOvertime Approval Workflow
Extra Hours Approval
- Any hours beyond the standard 8-hour threshold are flagged automatically
- Extra hours must be approved by a Manager before counting in payroll
- Prevents unauthorised overtime from inflating salary calculations
Internal Messaging
- Built-in Inbox for every user account
- HR can push notifications visible on all employee dashboards
- Account settings and profile management per user
My Balance
- Each employee can view their own leave balance and entitlements
- Salary history and hourly rate records accessible at any time
- All standard leave types configurable by Super Admin
6
Project PlanTimeframe & Investment
Phase 1 — Development
- 3 months of initial development already completed before demo
- Full customisation, testing & deployment: 4 weeks after terms agreed
- Additional scope may extend the timeline accordingly
Phase 2 — Ongoing Support
- Dedicated post-deployment support to keep the system running smoothly
- Report development and system modifications handled on an ongoing basis
- Long-term support contract available — duration and terms agreed upon signing
Cost Structure
- Phase 1 (one-time fee): A fixed development & deployment investment — final quote provided after requirements are confirmed
- Phase 2 (recurring): A competitive monthly fee covering ongoing support, maintenance & updates — agreed upon contract signing
- Web Hosting: Annual server hosting available on UK or US based infrastructure — region selected according to client preference and compliance requirements